Microsoft Teams: All about Microsoft's video tool!

« "Get on Teams" is probably one of the most used phrases in companies today. A true collaboration space in its own right, Microsoft Teams gives you access to a wide variety of teamwork features: messaging, calling, virtual meetings, file sharing, and much more.

A list of features, a getting started guide, tips and tricks to personalize your experience... We're giving you a rundown of everything you need to know to get started with Microsoft Teams! So we only have one thing left to say: happy reading and happy using Microsoft Teams!

 

What is Microsoft Teams?

Simply put, Microsoft Teams is a centralized collaboration space that includes the following Microsoft capabilities:

MICROSOFT TEAMS

Exchange: Group work with electronic messaging

SharePoint: Transfer of information between multiple users

Skype for Business or Lync: Virtual calls (audio and video) and access to instant messaging.

But Teams is much more than a chat platform. It's a true ecosystem of services: phone calls, virtual meetings, calendar management, file sharing and document co-editing... You decide how you want to use it!

 
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Discover Microsoft Teams: endless features

Why Teams and not another? We've all asked ourselves this question at least once, and rightly so! Today, most software is identical, at least in appearance...

So what sets Microsoft Teams apart from other platforms? What better way to answer this question than with a quick look at the software's features:

 
1

Teams and channels:

Bring people together in the same communication channel

Creation of specific work groups and subgroups

Collaboration, file sharing, team meeting planning

2

Instant messaging (chat):

Sending text messages in real time (yes, even during meetings)

Individual or group conversations

Creation of specific work groups and subgroups

Pro Tip: Is your message important or urgent? Click the exclamation point button below the text field and select Important or Urgent (we spam the recipient every 2 minutes for 20 minutes).

3

Calls and online meetings:

Make individual or group voice or video calls

Schedule and start meetings using the built-in calendar (synced with Outlook)

Real-time collaboration (screen sharing, whiteboard, etc.) + recording of the meeting in progress

PS: To record a meeting, click "..." in the toolbar and then click "Start Recording". To stop recording, repeat the same operation and select "Stop recording"

4

Share files and documents:

Share files and documents in conversations, channels, and meetings

Keep files on your PC using the included storage system

Access shared files through team channels, conversations, or OneDrive

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MICROSOFT TEAMS
5

Screen sharing and whiteboards:

Remote Screen Mirroring* – Share PowerPoint, documents, or software demos

Whiteboard: Work together on ideas, diagrams or plans using an interactive surface

*2 options: share screen (select the screen you want to share) or share window (select the window you want to share among the different open windows).

6

Integration with third party applications:

Integration with other Microsoft applications: Office 365, SharePoint, OneNote, Planner, etc.

Support for third-party platforms (SmartSheet, Trello, etc.) to centralize data.

7

Cross-platform compatibility:

Online access via web, desktop apps (Windows and macOS), and mobile apps (iOS and Android)

8

Security and compliance:

Provision of advanced security features to protect data and conversations.

Complies with GDPR, HIPAA, ISO 27001 and other regulatory standards.

 
 

Microsoft Teams: different versions (free and paid)

Microsoft Teams is the collaboration platform designed for professionals. It is available in several versions: a free version and several paid editions, depending on your needs. You can find all the options for each subscription in our comparison table, right here:

 

Microsoft Teams

Free

(No subscription)

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Up to 150 participants in calls and meetings
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Up to 60 minutes of group meetings
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Up to 30 hours of individual meetings
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Screen sharing
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Custom backgrounds
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Live subtitles (English)
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2 GB of attachments in conversations per user
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Real-time collaboration in the Microsoft 365 mobile app that combines Word, Excel and PowerPoint
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Encrypt data at rest and in transit with Microsoft Teams
 

Essentials de
Microsoft Teams

£3.30

per month and per user

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Up to 300 participants in calls and meetings
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Up to 30 hours of group meetings
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Up to 30 hours of individual meetings
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Screen sharing
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Custom backgrounds
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Live subtitles (English)
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Recording and transcription of meetings
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Microsoft Whiteboard
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2 GB of attachments in conversations per user
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10 GB of file storage
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Real-time collaboration in the Microsoft 365 mobile app combining Word, Excel and PowerPoint
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Encrypt data at rest and in transit with Microsoft Teams
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Single sign-on to all Microsoft 365 services and apps
 

Microsoft 365
Business Basic

£4.90

per month and per user

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Up to 300 participants in calls and meetings
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Up to 30 hours of group meetings
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Up to 30 hours of individual meetings
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Screen sharing
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Custom backgrounds
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Live subtitles (+30 languages)
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Recording and transcription of meetings
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Microsoft Whiteboard
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1TB Conversation attachments per user
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1TB of file storage
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Real-time collaboration in the Microsoft 365 mobile app combining Word, Excel and PowerPoint
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Encrypt data at rest and in transit with Microsoft Teams
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Single sign-on to all Microsoft 365 services and apps
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Multi-factor authentication app
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Audit and advanced reports
 

Microsoft 365
Business Standard

£10.30

per month per user

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Up to 300 participants in calls and meetings
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Up to 30 hours of group meetings
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Up to 30 hours of individual meetings
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Screen sharing
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Custom backgrounds
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Live subtitles (+30 languages)
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Recording and transcription of meetings
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Microsoft Whiteboard disponible con Azure Active Directory Identity
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1TB Conversation attachments per user
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1TB of file storage
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Real-time collaboration in the Microsoft 365 mobile app combining Word, Excel and PowerPoint
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Encrypt data at rest and in transit with Microsoft Teams
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Single sign-on to all Microsoft 365 services and apps
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Multi-factor authentication app
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Audit and advanced reports
 
 
 

Use Microsoft Teams: the step-by-step guide

Knowing the advantages and features of Microsoft Teams is good. Knowing how to use the software to collaborate is even better. So, if you're not necessarily familiar with the platform (or technology in general), we suggest you take a look at the following guide to help you get familiar with Microsoft Teams, step by step:

 

Go to the Conversations tab (left sidebar) to get an overview of conversations.

To create a new conversation, click "+ New message", choose the lucky ones and send a message (and the channel will be created).

This time, go to "Teams" to view your teams or create a new one.

To join an existing team, click "Join or create a team" at the bottom of the list.

Download the desktop or mobile app from the App Store, Google Play Store, or the Microsoft site (on PC). .

Sign in with your Microsoft credentials (username and password associated with your work or school account).

Did you know? You can customize the Teams screen theme. Stay traditional (white background), join the dark side (dark mode) or switch to high contrast mode.

Select the Attach icon to upload a file from your PC.

Add an accompanying message (if desired) and click Send

Go to Calendar to view your scheduled meetings or to schedule a new one.

Create an instant meeting:
- Click Instant Meeting  to start an unscheduled meeting.

To make a simple call (outside of a meeting), click the Call icon in the navigation bar.

Choose a contact and select audio or video call (like on a smartphone).

Microsoft Teams: It is worth trying and highly recommended !

 
 

Microsoft Teams video solutions: The essentials

 
Logitech Tap Room Solution for Microsoft Teams - Small Room
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Expand Vison 5 bundle with Expand Control Tablet
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£2,831.99 £3,398.39 Incl. VAT
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Logitech Room Solutions for Teams (Android) - Small
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Poly Studio Focus Room Kit- MS Teams Edition
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Poly Studio X70 + Poly TC8
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£6,401.95 £4,299.99 £5,159.99 Incl. VAT
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